Wednesday, May 1, 2019

11:00 AM - I cannot find the documents posted to the village website - formal request sent to Village Council and Charter Officers

This has become a cruel joke. I have followed the links provided and have patiently waited for the Village Officials to post the documents. I have even searched the web site for places the documents may be (though the public is directed to a specific link).

Posted below is my e-mail of May 1, 2019, 10:40 AM, I look forward to a response, hopefully revealing where I can access the promised documents as we are now hours away from the bid review meeting:


This is a formal inquiry seeking compliance with Resolution 2019-015 (and as amended at the Special Council Meeting of April 23, 2019). I am referring to the 7 PM meeting related to Opening & Evaluation of Bids - Unsolicited Proposal (UP) No. 1819-00-002.

The public was promised that the documents relating to the bid review would be available no later than April 30, 2019.  This promise was made in writing, through formal resolution. The following notice and link was posted on the Village Website: 
OPENING & EVALUATION OF BIDS - UP NO. 1819-00-002 MIXED-USE DOWNTOWN DEVELOPMENT FOR THE VILLAGE OF PALMETTO BAYWednesday, May 1, 2019 - 7:00 PM Village Municipal Center, 9705 E. Hibiscus Street - Council Chambers

Please take notice that the bid evaluation review committee shall be meeting to discuss and assign bid evaluation points to 
Unsolicited Proposals (UP) No. 1819-00-002 – Mixed-Use Downtown Development for the Village of Palmetto Bay on Wednesday, May 1, 2019 at 7:00 p.m. at Village of Palmetto Bay, Municipal Center, 9705 East Hibiscus Street, Palmetto Bay, FL 33157 (Council Chambers).
The received bids (presently sealed and awaiting opening and processing) derive from an unsolicited proposal for a possible project, including Village Hall property and property contiguous thereto the north. During the public meeting, the bid evaluation review committee (compromised of five members) shall publicly review each bid and individually assign bid evaluation points.

A copy of each received bid will be accessible on the Village website under the Procurement Division section on Tuesday, April 30, 2019 
Although this is not a meeting of the Village Council, Councilmembers may attend at their option.  No official action will be taken by Councilmembers.
Please assist me in locating copies of the bids.  I have been following this link since Tuesday, April 30 without success. I have attempted on several devices as well as several browsers. My last attempt was immediately prior to sending this plea for assistance.

May I have these documents as promised as well as an explanation as to where the documents were actually posted (if at all) by April 30?

I also suggest that his bid review be rescheduled until such time as the public has the rights granted to us by council of review no later than the day before the review.

Thank you for your time, effort and direction. I await your response(s).

Eugene Flinn

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